Stack Officials

Stack Officials is a tool for scheduling, managing Referees, and more. It offers features such as mobile app, schedule sync with Sports Connect, assignments, communication, and reports.

This platform is available for all Areas and Regions in Section 8.

Any Region that is paying Referees in Section 8 must use Stack Officials to manage their Referee Assignments and Referee payments.

New Event Request

The Section 8 Stack Officials Admin is Jason Holzhausen, [email protected]
Use the form linked below to request a new Stack Officials Event under the Section 8 account.

LINK: Section 8 Stack Officials Event Request

Youth Referees and 1099 Information

Update March 19, 2025
Currently Stack Officials utilizes Stripe Payments for sending Referee payments. Stripe has some of their own requirements outside of Stack Officials.

For Minors:
*Stripe account must list an ADULT with adult's name and tax id.
*Stack Officials Tax Info Page, the Minor enters THEIR name and tax id on Stack Officials Tax info page.
Help Document: Tax Reporting for Under-18 Officials

Coming soon, by end of April
Stack Officials is shifting the collection of Tax Ids and all 1099-NEC forms to Stack Officials.
This will eliminate some confusion.

*Minors will continue with Stripe needing ADULT name. This is a Stripe restriction.
*Both minors and adults will fill out a W9 form on Stack Officials.
*All 2025 tax season 1099-NEC forms will be accessible from a Stack Officials profile.

When Minors enter their own info into Stack Officials, the 1099-NEC is in THEIR OWN name/ Not the parent's name.

FAQ

Wiki: Stack Officials

Game Assignment Costs
No Annual Subscription for Section 8 Areas and Regions
$1.00 Per Game Fee for any game with any amount of assigned Referees

Crew Pay Costs
$10.00 Batch Fee + $1.50 Fee Per Payee

Stack Officials Support Center
Contact Stack Officials Support Team

By default events will be created with these settings.
- Crew Check-In - Off
- Game Reports - Optional
- Game Report Link will be available to Position 1
- Incident Reports - Allow

Mobile App

The mobile app is now live for Assignors and Officials! This is a major step forward in enhancing the officials' experience, allowing them to manage their tasks on the go.

Key Features:

Availability Management: Officials can quickly update their availability from anywhere, streamlining communication with their assignors.
Game Assignments: Officials can easily accept, decline, or confirm assignments directly from the app.
Venue filter for Self-Assign openings: Officials can filter on game venues to make the self-assignment process easier, resulting in better coverage.
Communicate with Crew Members: Officials can quickly call or text fellow crew members and their assignor from their phones.
Driving Directions: The driving directions will guide the official to the game location using the phone’s GPS.
Submit Post-Match Reports: Officials can submit game scores and verify crew members right after the game, from the field.

This app will make it easier for officials to stay connected and manage their tasks, making their experience much more efficient. As we roll this out, we encourage you to share this exciting update with your team and support them as they get familiar with the new mobile experience.

The app is available for download on the iOS & Google Play Store
Download on iOS
Download on Android

UPDATE: PAYMENT ELIGIBILITY & TAX INFO

Update from Stack Officials from May 20, 2025

We're improving the tax process for anyone receiving payments through Stack Officials. Soon, both minors and adults will be required to enter their taxpayer information directly within the platform. All 1099-NEC forms will be generated using payment details from Stripe and verified tax information submitted through Stack Officials.

Here’s what you need to know.

Crew members are still required to enter personal information when setting up their payout account. This is a standard part of onboarding and ensures they can receive payments.
All minors and adults alike will enter their taxpayer info directly on Stack Officials through a secure and easy-to-use W9 form. This form will soon become a requirement to remain eligible for payment.
If either of these steps is incomplete, the familiar money sign status symbol will indicate that the crew member is not currently eligible to be paid. On their end, they will see a banner, prompting them to update their tax information or complete their payout account setup, depending on what’s missing.

No action is required from Admins at this time.

We will communicate directly with individuals who are missing required tax information so they have time to complete the required steps before enforcement goes into effect. Also, we'll make sure to keep you informed about the upcoming changes to ensure you’re aware of the process.

Each season Regions must visit aysosection8.org/stackofficials to request a new Event for the season.

The first Event Admin will most likely be the RC or Referee Admin.
The Event Admin will edit the details of the Event, and add any more Admins to the Event.
The Event Admin can add an Assignor. An Assignor is able to assign Referees to games, but not edit the Event details.
There are lots of options and settings for your Event, you'll want to set them up before you start to assign Referees to games.
LINK: Getting Started with Events
LINK: Event Set-Up
LINK: Roles and Permission Settings
LINK: Editing An Event - before receiving game schedules

Import your Referees

Each Event requires you to add your Referees.
You can import a file
You can copy from another event
You can add them manually
Each Region is responsible for only adding fully qualified AYSO Referees
LINK: Add Officials to your Event
LINK: Officials Getting Started Checklist
Set Ranks for your Referees; This allows you to restrict Referees to certain games during self assignment.
LINK: Setting Ranks
Ask Referees to setup their accounts, including their availability. Send them link below.
LINK: Referee - Setup your Account
LINK: Enter your Availability

Accept your Area Interplay Schedules

The Area Scheduler will send the Event Admin each Interplay Schedule via Stack Officials.
The Event Admin must accept the schedules in order to assign Referee, set Crew Pay, and edit other settings.
LINK: Accept Games from Association Platform - Scroll down to Accepting Games

Add your Non-Interplay Schedules

Region Schedulers will send the Region Only schedules to Stack Officials via the Region Sports Connect portal.
Note, the help documents call the Region portal the Club portal.
LINK: Add Games: Sync from Sports Connect Portal

Modify Event Settings after Games have been added

Some settings can only be updated after games have been added to the event.
- Games Levels (Divisions)
- Number of Game Positions (HR, AR1, AR2)
- Rank for each role in Game Level
- Pay Rate for each role in each Game Level
- LINK: Event settings - After adding games

Assignor Checklist

Pre-Game: Get Setup
Understand the basic Roles and Permissions
Discover all of the assigning tools at your fingertips
Set ranks and assign categories for extra sorting power
Find out who's available and where they're working
Send out bulk email announcements
Kick Off: Manage Assignments
Easily Assign Officials or Assessors and view certification data
Publish and Manage Assignments straight from the dashboard
Control available Games with Open/Close Self Assignment options
Learn How to Self-Assign from the Official's point of view
Download a list of Games and Assignments
Email Game Crews – communicate like a champ
LINK: Assignor Getting Started Checklist
LINK: Games & Assignments

Game Assignment Help for Referees

Accept & Decline Assignments
Cancelled and Postponed games
Game Details and Driving Directions
Self-Assignment
LINK: Referee Game Assignments

After games, Regions are able to pay Referees

Games must be in the past and the Referee must have accepted the assignment
A Batch must be created for any games that are needing to be paid
The Batch can be funded after it's been created and verified
Funding Sources can be ACH, Divvy Card, or a Wallet that is pre-funded via ACH. You should NOT use your Divvy card to fund batches as the credit card rate is passed to you.
LINK: Paying Officials